Registration, Travel, and Lodging Information

A final version of the conference program is available here. Please note, in an effort to save a few trees, we will not be providing printed programs. Instead, the program is available as a PDF online and in the free Guidebook app. You should have received an invitation from Guidebook and must use that email address to log into the IFRWH2018 program through Guidebook on your device with the password provided. Please contact Jennifer Spear at if you need the invitation email again.

Lodging and Activities Map

The local arrangements committee has created a map for conference attendees. This map shows the location of conference lodging as well as recommended activities and restaurants. Click here to access the map.

Conference Travel Directions

For conference travel directions, click here.


Email Sasha Coles, conference planning assistant, at

Help Support Scholars!

The cost of attending the 12th IFRWH conference may make it difficult for some researchers whose proposals have been accepted to attend. This is particularly true for some scholars from universities in the Global South that may not have sufficient resources to cover their travel to North America. We are inviting scholars who would not be able to attend without a subvention to apply for assistance from the IFRWH. The IFRWH does not have its own travel funds, and must rely on donations to support travel by scholars in need of assistance. Please consider donating to our travel and registration subvention fund.

(1) If you would like to pay by credit card or bank debit, send an email to Dr. Sandra Dawson at to request a donation invoice.

(2) Mail a check (made out to Coordinating Council for Women in History with IFRWH in the memo line) to: Sandra Dawson, 6042 Blue Point Ct, Clarksville MD 21029. We can only accept US checks.


Registration is no longer available via our Eventbrite page. Please contact Sandra Dawson at to arrange payment. All registration prices are in US dollars.

Full-time employed $250

Unemployed or graduate student $75

The conference banquet tickets may be purchased for $40. Coffee and tea will be available at the conference and the cost of registration includes two receptions, Thursday and Friday evenings. Drinks will be served with heavy hors d’oeuvres.

All amounts noted below (Visa & Accommodations) are in Canadian dollars (US$0.80 or EURO €0.68 on September 8). Check the current exchange rates here.

Visa Requirements

Most travelers, except for those with valid Canadian passports or visas (including permanent residency cards) and U.S. citizens, will need either a visa or, if exempt from the visa requirement, an Electronic Travel Authorization, if arriving by air (visa-exempt travelers arriving by car, train, bus, or boat do not need an ETA). Visas generally cost $100; an ETA costs $7. Both are usually issued within three weeks but processing may take as long as three months. To find out if you need a visa or ETA, please click here; for average processing times (determined by where you are applying from), click here. We encourage everyone to apply for any necessary documents as early as possible to avoid any last-minute difficulties. 

Please contact Jennifer Spear at if you need a formal letter of acceptance or a letter for your Visa application.

When making your plans, please be advised that the Vancouver International Airport recommends that travelers returning to the United States arrive three hours in advance of their flight.


All conference events will take place at Simon Fraser University’s downtown Harbour Centre campus, 555 West Hastings Street, BC V6B 5K3, Canada.

Vancouver, located on the unceded territories of the Squamish, Tsleil-Waututh, and Musqueam Nations, is beautiful in August. Temperatures range from 13C to 22C (56F to 71F), and we expect under an inch and a half of rain. Unfortunately, this means it is a popular time for tourists, conventioneers, and cruise ship passengers to visit. As a result, hotel rooms can be scarce and expensive.

Group rates for conference attendees are available at the following hotels. If you wish to make reservations at a non-conference hotel, we recommend you do so as early as possible.



Room Rates

(plus 15% taxes)

Dates Available


Holiday Inn, Vancouver Centre

711 W. Broadway, Vancouver


Deluxe $299

Superior $339

(for 1-2 guests; additional guests, $20/night)

August 6-15, 2018

Available now until July 10, 2018

code IFR


Link: IFRWH 2018


The Holiday Inn Vancouver Centre Hotel (Broadway) welcomes you to vibrant Vancouver Canada. Our award winning hotel's location is convenient to Vancouver International Airport (YVR) and the Pacific Central Train Station, and only 2 blocks from the Canada Line SkyTrain Station making your travel to and from Downtown Vancouver very easy. The hotel is 15 minutes away from Harbour Centre by taxi, bus, or skytrain. Parking available at $22/day.


Holiday Inn Express, Metrotown

4405 Central Boulevard, Burnaby


1 King or 2 Queen $245

August 9-12, 2018

(discount rate may be available before and after conference dates depending on availability)

August 9, 2017, to June 24, 2018

code IFRWH 2018


Link: IFRWH 2018


The Holiday Inn Express is located across the street from the Metrotown skytrain station, a 25-minute ride to Harbour Centre. Rates include free parking, internet, a hot buffet breakfast, and access to an outdoor heated pool and fitness centre.

Hilton Vancouver, Metrotown

6803 McKay Avenue, Burnaby

1-888-744-5866 or 1-800-HILTONS (445-8667)

1 King or 2 Queen $299

(NB: 7-day cancellation policy)

August 9-12, 2018

September 1, 2017, to June 8, 2018

code International Federation for Research in Women’s History



The Hilton Vancouver is also located near the Metrotown skytrain station. Parking is available from $16/day.


SFU Guest Accommodations

Cheaper accommodations are available at SFU’s Burnaby campus, 8888 University Dr, Burnaby, BC V5A 1S6, Canada, which is 30-40 minutes by car or 1 hour by bus or bus and skytrain to Harbour Centre.



Room Rates

(plus 15% taxes)

Dates Available


Single dorm rooms


August 8-13, 2018

October 1, 2017, to June 8, 2018

Townhouse quad units (4 private bedrooms per unit

$155 (entire unit must be reserved for a minimum of 2 nights)

August 8-13, 2018

October 1, 2017, to June 8, 2018


Accommodations include linen set, full set of towels, bar soap, and drinking cup. Towels are exchanged every second day; linens every fourth day.

Link: SFU Guest Accommodations, Group/Conference Booking. This link will go live October 1st.


The following hostels are located near the Harbour Centre campus and offer single and double rooms, with semi-private or private baths. Rooms and rates are not guaranteed but currently range from $37-$85/night for August 2018 bookings.

Cambie Hostel – Seymour, 515 Seymour Street

Cambie Hostel – Gastown, 300 Cambie Street